QUIPSY DMS now for Microsoft OutlookOptimal connection between DMS and E-MailWith the new QUIPSY DMS client for Microsoft Outlook, Outlook user now have an “All-In-One-Interface” which provides all relevant information with direct access. Besides the Outlook standard-features like mails, contacts, appointments, tasks and notes you can also access all documents filed in the QUIPSY DMS without leaving the Microsoft Outlook interface. The documents are shown in a directory tree and can be opened, edited and saved in it. For each stored document versions and histories are automatically created which can be tracked through Outlook. Thus one is always able to use older versions of a document and is able to see who and which changes were made. Through the integrated full text search it’s possible to search all documents, mails, and their attachments. E-Mails can easily be added to directories via drag & drop which releases the “CC” and constant forward of e-mails to colleagues and makes multiply content the x-fold unnecessary. All authorized employees with access to the directories can view the e-mails and documents stored within. The directories are being monitored and employees with permissions are informed about the changes. Therefore all participants are always up to date. Like this, documents can be integrated in business processes through workflows. For example, if a bill is copied into a specific directory a workflow could be released which forwards the bill through the involved departments to the booking. Features and advantages:
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